Everything new in DeviceChart — features, improvements, fixes, and security updates — newest first. No agents, no scanners, no surprises; just the honest register, getting better.
Cancel a contract or subscription without losing its cost history
NewFixed
Contracts can now be marked Cancelled — right from the contract page — instead of the only option being Delete. A cancelled contract stops counting toward annual cost and renewal alerts, but stays in your register with its full spend history intact.
Applications get the same one-click Cancel subscription action from the register's row menu, no more digging into Edit to find the status field.
The Contracts list now has a status filter — narrow it to Active or Cancelled — so cancelled agreements don't have to clutter the view as your register grows.
Deleting a contract or application still works exactly as before, for records that were entered in error — that's the one case where losing the history is actually correct.
A dashboard that actually reflects what you've built
Improved
Redesigned the dashboard around four at-a-glance cards — Hardware, Software, Finance, People — each giving you about half the picture, with a click through to the full detail whenever you need it.
New charts throughout: encryption and seat-utilization rings, a cost-of-ownership breakdown bar, a savings trend, and keep-vs-replace and licence-usage comparisons on the Hardware and Software tabs.
Optional figures — replacement cost, spend commitments, savings — now appear only once you've entered the underlying data, instead of showing as zero or a placeholder.
Fixed renewal and warranty emails rendering with inverted colors
Fixed
Some email apps were auto-inverting DeviceChart's emails into a muddy, low-contrast palette regardless of your light/dark mode setting. Emails now render correctly everywhere.
Renewal negotiation packs, a savings ledger, and disposal evidence
New
New negotiation pack for any application: cost history, usage, contract terms, and the vendor's total spend across every application you buy from them, assembled onto one page the moment a renewal comes up.
A savings ledger now tracks every software seat reclaimed because nobody confirmed they still needed it — a running dollar total of demonstrated savings, not a hypothetical one. Entries are written automatically when you revoke a seat nobody confirmed.
Retired devices can now carry disposal evidence — recycler, certificate reference, wipe method, and sign-off — which feeds a new secure-disposal control in the Compliance pack.
Know your software exposure before an audit does
New
New report shows entitled, deployed, and confirmed-used seats for every application, plus the dollar exposure if you're over-deployed on a licence — the existing perpetual-licence over-deployment warning, now measured for every licence type.
Confirming software access now works the same way confirming a device does: the same emailed link used for hardware handovers also confirms every software seat someone still needs.
Contracts can carry an optional spend commitment and an uplift cap — see at a glance whether a minimum commitment is being met, and get warned (never blocked) if a renewal amount jumps past the cap you negotiated.
Every device now shows a transparent risk score — verification, disk encryption, warranty coverage, and ownership, each with its own points — and a true annual cost that adds repair spend on top of depreciation.
New Replace-or-extend report groups devices by model and compares what they're actually costing to run against what a replacement would cost, annualized, with a plain replace-or-extend verdict per model.
Licence types, device kits, and repair history
New
Applications can now record their licence type — named user, per-device, concurrent, site, or metered — so reports measure the right thing for how you're actually licensed.
Bundle a device with what travels with it — a phone issued alongside a laptop, say — into a kit. Each device keeps its own owner and cost; the kit is purely for finding things together.
Log repairs against a device: vendor, reference, dates, and cost. Overdue repairs now show up on your dashboard's attention list alongside warranty and renewal warnings.
New vendor name cleanup tool groups near-duplicate vendor spellings across applications and contracts — "Adobe", "Adobe Inc" — and merges them in one click, so a vendor total finally means something.
Replacement cost, verified devices, and spend by department
New
Track what a device would cost to replace today, separate from its depreciated book value — shown on the asset record and on the insurance register.
A one-click "Confirm still here" on any device now tracks how long it's been since anyone laid eyes on it, with ageing bands so a stale record doesn't quietly pass as current.
New Spend by department report combines software seats and hardware depreciation through the same department or role, so a team's real annual cost is one number instead of two reports.
New renewal cash-flow calendar shows twelve months forward — subscriptions and contracts together, with the expensive months called out.
Assets gained a GL code and a capex/opex flag for accounting, plus a fiscal-year start month for the organisation.
The header stays put when you scroll
Fixed
In the app and on the public site, the header scrolled away with the page instead of staying pinned to the top. It now stays put, so search, navigation and your account menu stay reachable part-way down a long asset list.
Custom fields marked "show as a column" now actually appear
Fixed
Ticking "Show as a column on the hardware list" had no effect. The setting saved, and it counted against your three-column limit, but no column ever appeared — so the only way to read the value was to open each device in turn. The column now shows on the list, between Status and Warranty.
Long values are shortened to keep rows a single line; the full value is on the device record and in the CSV export.
Set a department — or a country — across your whole team at once
NewImproved
Select people on the Users list and set a field for all of them in one action, instead of opening each person in turn. Country is available, along with every Choice field you've defined — department, role, and so on.
A field doesn't have to be shown as a column to be set this way, so you don't have to spend one of your three column slots just to fill something in.
Only fields with a fixed set of answers can be set in bulk. A free-text field would let one typo land on everybody at once, so those stay on the person's own record where a mistake costs one row.
People fields marked "show as a column" now appear on the Users list, so you can see who sits where without opening anyone.
Clearing a value is an explicit option rather than a blank you might pick by accident, and if any row fails to update it's reported next to the ones that succeeded — never rounded up to a clean success.
Break hardware and software down by department or role
New
People records can now carry your own fields — department, role, employment type — set up in Settings → Custom fields, in the same place as your hardware fields.
Mark a Choice field as a grouping dimension and your dashboard gains a breakdown by it: devices by department, devices by role. Anyone or anything without a value is shown as "Not set" rather than left out, so a breakdown always adds up to your full fleet.
New Software consumption report: seats and annual spend grouped by the seat holder's department, so you can finally answer what a team's software actually costs. Spend that can't be attributed is spelled out rather than hidden — applications with no cost recorded, applications nobody holds a seat on, and people with no department set are each reported separately.
The hardware export gains an owner column for each grouping dimension, so a spreadsheet can be pivoted the same way the dashboard groups.
People can be exported to CSV for the first time, using the same column headings the importer expects, so an export can be edited and brought back in.
A device can be tagged with its own department (what it was bought against) while its holder sits in another. Both are offered as separate breakdowns rather than one overriding the other, because they answer different questions.
Demo: actions that asked for a verification code you couldn't get
Fixed
In the interactive demo, a handful of protected actions — permanently deleting an asset, bulk delete, editing the organisation profile, inviting a user and changing roles — opened a verification prompt that then said verification isn't available on the sample account, leaving no way forward. The demo no longer asks; those actions just work on the sample data.
Real accounts are unaffected: verification is still required for every one of those actions.
Quick look at a device without leaving the list
New
Pick "Quick look" from any device's row menu to see a summary panel beside the list — disk encryption, office label, purchase year, the full warranty window, your custom fields and any notes. It opens instantly and your filters, scroll position and search stay exactly as they were.
Costs, recovery keys, assignment history and attachments stay on the full record, which is one click away from the panel.
Edit serials and models straight from the asset list
NewImproved
The hardware list now has a Serial column, and both the serial number and the make/model can be edited in place — click the value, type, press Enter. No more opening each device just to correct one field.
This makes the dashboard's "Add serials to N assets" prompt actionable: it takes you to the filtered list, and you can fill them in one after another without leaving the page.
Every inline edit is recorded in the audit log with its old and new value, the same as an edit made through the full form.
Copy buttons across the app now confirm when they've copied — and tell you when they haven't, instead of failing silently. Serial and invoice numbers gained one-click copy.
Software register report
New
A new Software register report lists every active application in one document — subscriptions and perpetual licenses in their own sections, plus the contracts and invoices behind them. Find it under Reports.
The software CSV export now includes the billing owner and payment method, so it's ready to hand straight to finance.
Edit and delete people
New
You can now edit or delete a person record after creating it, rather than only being able to offboard them. Every edit and deletion is recorded in the audit log.
A person can't be deleted while they still hold hardware or software — offboard them first; that option is shown right there if it applies.
Dashboard and QR label fixes
Fixed
The dashboard's inventory-health suggestions are now accurate: "add serials" links straight to the assets missing one, and the duplicate-people prompt only appears when there's actually something to merge.
Printing QR labels before setting up lost & found now shows a clear warning that the scan destination is fixed at print time, so you know before printing, not after a label is already on a device.
Multi-currency dashboards
New
Track software and hardware in any currency and see your dashboard totals in a single base currency you choose. Set your base currency and exchange rates under Settings → Currency.
The software dashboard and the fleet valuation report now break spending down by currency — how much you pay in each, and the combined total converted to your base currency — instead of adding different currencies together into a meaningless number.
Amounts in a currency you haven't set a rate for are shown as-is and clearly flagged, never silently mis-totalled.
Every record keeps its own currency; only the roll-up totals convert.
A faster, more responsive app
Improved
Deleting an asset or application, assigning or revoking a software seat, adding a note, and toggling notification settings now update instantly — and roll back on their own if the server rejects the change.
Record and form pages show content-shaped loading placeholders instead of a blank screen, so moving around the app feels quicker.
Printable QR label sheets load dramatically faster, and a single failing panel on a page no longer takes down the whole screen.
Icon-only buttons now show a tooltip on hover.
Manage your plan yourself
NewFixed
Upgrade, downgrade, or cancel your subscription directly from Settings → Billing — no email required, and plan changes are prorated automatically.
Completing your first subscription now takes you straight to your dashboard instead of back to the billing page.
Delete your organisation
New
Admins can permanently delete their organisation and everything in it from Settings → Organisation, behind a type-to-confirm safeguard.
You're signed out afterward, rather than prompted to start a new one.
Notes, invites, and layout fixes
FixedImproved
Notes on an asset, application, or person now save correctly — they could silently fail to add before.
Inviting a teammate no longer fails with a confusing error for some accounts.
Straightened up alignment on several settings and detail pages, and lightened the interior background for better contrast against cards.
A refreshed visual identity
Improved
A new two-colour look — Pine Fern green and Porcelain Cream — carried through the app, emails, and marketing site.
A new logo and app icon.
Redesigned landing and pricing pages.
Security hardening & a public changelog
SecurityImproved
Tightened database-level access controls so account roles and subscription status can only be changed through their proper, audited paths — never directly.
Deactivating or removing a team member now revokes their access immediately, rather than at their next sign-in.
Launched this changelog so you can always see what's new in DeviceChart.
Onboarding, offboarding & people
NewImprovedFixed
Assign kit: hand a new joiner their devices and software seats in a single step — the mirror of the offboarding one-pager.
Guided onboarding checklist for new organisations, so it's clear what to do first to get value quickly — import your list, add a teammate, check your tag scheme.
Add a device in one place: capture a device together with its warranty, invoice, and disk recovery keys on the same screen.
A person's page now shows their assigned software alongside their hardware, plus an activity timeline of everything that has happened to the records they touch.
Personal email addresses and mobile numbers are masked by default, with an audited click-to-reveal.
Various bug fixes and polish across onboarding and offboarding.
Reports that come to you
New
Scheduled monthly email reports of your inventory — value lands in your inbox instead of waiting for a login.
Subscribe to warranty expiries and software renewals as a calendar (iCal) feed, right inside the calendar app you already use.
CSV export for warranties (admins and managers), alongside the existing exports.
Compliance module
New
New Compliance module: a control checklist mapped to what auditors and cyber-insurers actually ask for.
Evidence is collected automatically from the hardware and software records you already keep — encryption coverage, warranty and support status, licence and renewal data — so you answer the “prove it” question from data you already hold.
Append-only attestations capture who confirmed what, and when.
Export a dated compliance pack to hand to an auditor or insurer.
Included at no extra charge for Complete customers on the Business tier — there is no separate Compliance purchase.
Contract-based software licensing
New
Track software contracts — term, seat entitlement, and renewal dates — against each application.
A reconciliation flag surfaces where your assigned seats don't match what the contract actually entitles you to.
Contract renewals feed the same 90/30/7-day alerting as everything else, so nothing lapses unnoticed.
Depreciation & book value
New
Straight-line depreciation on hardware, with current book value shown on each asset.
A fleet-valuation report totals the current worth of everything you own.
Finance figures added to the relevant CSV exports — turning an asset list into a finance-grade register. Cost figures stay restricted to admins and managers.
Custom fields
New
Define your own custom fields on assets and applications, so DeviceChart records the details specific to your organisation.
Custom fields round-trip through CSV import and export and support bulk-set from the actions bar — a field that can't survive an export isn't a real spreadsheet replacement.
Rebuilt sign-in
ImprovedSecurity
Moved authentication onto a dedicated identity platform: email and password, magic links, and social sign-in, with built-in two-factor authentication.
Streamlined team invitations and roles, including visibility of pending invites.
Saved views
New
Save any filtered list as a named view — “unassigned Figma seats”, “laptops due for renewal” — and get back to your working set in one click.
Notes & activity on every record
New
Add notes to any asset, application, or person — the story of an asset now lives on the asset.
Paired with an automatic activity history of what changed and when.
A warm visual refresh
Improved
A top-to-bottom redesign — our “Clay” design system: a warm cream canvas, a considered type system, soft depth, and subtle motion throughout the app and emails.
Same product, calmer and clearer to use — every screen, report, and printed artifact now shares one identity.
Evidence & custody
New
Disk recovery-key vault: sensitive values render masked everywhere, and every reveal is a deliberate, audited action.
Invoice and photo attachments on assets.
Device acceptance signatures: a person confirms custody of their kit, with a single link that confirms all of their pending devices at once — and an admin can send it or confirm on their behalf.
Per-licence software cost model and billing contacts.
Guarded bulk import and export for sensitive data — recovery-key export requires a one-time code and carries a clear warning.
Stronger account security
Security
Two-factor authentication (TOTP) available on every account and every plan.
Step-up verification — a one-time email code — before sensitive admin actions.
In-app password and email change, with password-strength enforcement on signup, reset, and change.
DeviceChart 1.0
New
Hardware asset register — dense lists that open into detail pages grouped by device, custody, and warranty, with every asset tagged and instantly searchable.
Software module — an application register with seat assignment to people, renewal and cancel-by alerts, and cost history.
People & offboarding — a directory of who has what, with a printable offboarding one-pager for clean handovers.
Bulk operations, a soft-delete Trash you can restore from, and full assignment history on every asset.
CSV import wizard — upload, review a validated dry-run, then commit all-or-nothing, with smart column mapping and data-quality checks.
QR code labels — print scannable asset labels.
Command palette (⌘K) to jump anywhere in seconds, and a shared 90/30/7-day engine for warranty and renewal alerts.
Billing via Stripe — Hardware, Software, or Complete, with a self-service customer portal. Lapsed accounts drop to read-only; your data is never deleted and export always works.
Trust surface — Terms, Privacy, a plain-English Security page, a status page, and full audit-log CSV export.
Evaluate all of it first in the public interactive demo — no signup, no card.